The University Press of Mississippi (UPM) invites applications for an on-site, entry-level position in the publishing industry of Administrative Assistant. Functioning in a supporting role, the Administrative Assistant is responsible for assisting the Chief Financial Officer (CFO) in all aspects of the business office of the press.
An associate degree is the minimum level of education necessary. A bachelor's degree is preferred. This position requires a sharp eye for detail and excellent organizational skills, as well as the ability to manage multiple projects simultaneously, adapt to evolving technology, perform accurate internet research, and communicate with authors and vendors via email, on the phone, and in person.
Specific duties include but are not limited to:
- Maintaining accounts payable under supervision of the CFO.
- Inputting and comparing purchase orders, prices, terms of payment, and other charges.
- Establishing and maintaining relationships with new and existing vendors.
- Ensuring invoices are paid in a timely and accurate manner while adhering to departmental procedures.
- Assisting the CFO in processing royalties and maintaining royalty records.
- Corresponding with authors and vendors via email and phone and evaluating and reconciling vendor statements.
- Updating press databases with contact information for authors, editors, contributors, vendors, and other individuals and organizations associated with the press.
- Answering multi-line telephone, relaying messages, distributing faxes, and handling requests and inquiries.
- Checking press email account and responding accordingly.
- Greeting and assisting visitors, processing incoming mail, and signing for packages and deliveries.
- Creating and maintaining monthly staff calendar and staff directory.
- Working with press staff to maintain and order office supplies.
- Completing other special projects as assigned by the CFO.
This is a full-time, on-site position, though up to 40% of the schedule may be worked remotely with the supervisor’s approval.
The salary for this position is $30,000. In addition to the salary, this position comes with benefits through the State of Mississippi, including health insurance, wellness benefits, paid sick and personal leave, paid vacation days, tuition reimbursement, and a retirement program.
Please submit a cover letter, resume, and the names and contact information for three professional references to UPMJobs@mississippi.edu with Administrative Assistant in the subject line. The closing date is June 30, 2022.
Learn more about UPM and other job vacancies at https://www.upress.state.ms.us/Careers.
UPM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
